Packages & Info


Why you need a Wedding Planner
 

Multi-tasking - One person cannot be in two (or more) places at the same time.  Most professional planners have assistants.  The team relieves your stress and handles all those little things that come up. You and your family deserve to enjoy the day and NOT WORK.
Vender recommendations - Professional planners will have contact with most vendors in the area and can recommend the best fit for you.
Time-savers - A wedding planner may save you lots of time researching, comparing quality & prices, contacting vendors and setting appointments.
Contracts - Don’t sign anything until your planner looks it over, they are used to them and can make sure it is what you want with no loopholes.
Budget - Even if you have developed your own budget, a planner can tell you where to look for what you need.  A good planner’s contact list is worth its weight in gold. Most of the time, they already know the average cost of things and can point you in the right direction.
Creativity & Ideas - Planners have experience is making dreams come true and working with different elements to bring your vision to reality. 
Etiquette - Planners have answers to your difficult questions and know how to handle sticky situations.
Experience - Most planners have lots of experience in planning and creating all types of weddings and events, while most brides have not. 
The Big Day - Timelines, details, coordinating, set up, clean up; let your planner handle it, not YOU.
                                                          
                                                                                                                              
 You may use this as a worksheet, circle your needs; and this addendum may become part of your contract.
"Hope" Partial Wedding Planning Package   (may include the items listed below) 

 

©       Initial meeting with the couple to gather information, plus up to 4 more meetings after hiring, one of these is the onsite final walk through. Additional face to face meetings may be purchased at our hourly rate of 40.00 per hour

©       Monthly phone calls and emails as needed during normal business hours

©       One of Promised Hearts staff members on hand at all times during the rehearsal, wedding & reception
©       Confirmation with all vendors, if needed, may include some vendor referrals
©       Create Wedding Day Timeline & give copies to all necessary parties approx. 1 week prior to event
©       Conduct Rehearsal, up to 2  hours
©       Site viewing prior to event, if not familiar
©       Use of our Cake Knife & Server
©       Use of our basic Card Box or basic Birdcage
©       We will arrive at least one hour or more prior to the ceremony
©       If there is an on-site coordinator, we will work in conjunction with them
©       Orchestrate set up of ceremony and reception locations
©       Help Bride into Gown, if needed
©       Keep the Bride & Groom from seeing each other before the ceremony
©       Seating instructions for Ushers
©       Organize entire wedding party procession and recession, assist bride down the aisle, fluff gown if needed.
©       Assist wedding party, family members, vendors, and guests as needed
©       Act as liaison between the wedding party and all vendors
©       Bustle wedding gown at reception, if necessary
©       Set-up of unity candle, sand ceremony items, guest book or mat & pen, place cards, special pictures, table cameras, favors, etc.
©       Transport flowers/pew bows to reception if needed (advance notice is necessary)
©       Coordinate with all vendors to ensure that the timing of toasts, dinner, dances, cake cutting, tosses, and leave stay on schedule or make any necessary changes, includes rounding up people for pictures.
©       After the cake cutting ceremony, we will cut the cake, if needed, to serve to guests if needed
©       Pack top layer of wedding cake if requested
©       Alleviate last minute problems and stresses, emergency kit on hand for unexpected mishaps
©       Ensure that the day flows smoothly, be a designated point of contact
©       Distribute tossing items and line up guests
©       Handle any last minute emergencies & act as on-site troubleshooter
©       Pack up all items belonging to you at the end of your event and turn over to designated person.
©       Distribute final payments, if needed
©       Services end no later than 11:00 pm and our team leaves. Overtime is available at $50.00 per hour, per person.
 
Investment varies upon exact services.  This package allows DIY and hands-on-brides to plan their entire wedding, but we will help guide you and be there the day of to assist you so you can enjoy your day.  
 

"Love" - Wedding Full Service Package   (may include the items listed below)

©          Initial meeting with the couple to gather information
©          Comprehensive planning & coordinating package, saving you time and energy.
©          Answer questions and brainstorm ideas on aspects of weddings such as etiquette, proper wording & style of  invitations, seating arrangements, latest trends, timelines, decorations, attendants gifts, menu and music     
©          Suggest ideas for designing creative & thoughtful favors, centerpieces, etc.
©          We go over "last minute" details to make sure there are no loose ends, and suggest those "something extras" to make your special day special for everyone
©          Assistance in choosing the formality, style, colors & decorations, menu, vendors, etc.
©          Vendor and venue suggestions as needed
©          Décor and/or Theme suggestions as needed
©          Includes unlimited phone calls & emails, as needed during normal business hours, unless other arrangements are made
©         Consulting, coordination of entire wedding
©         Use of our Cake Knife & Server, several designs
©         Use of our Card Box or Birdcage, several designs
©         Use of our Wedding Signs, reserved, in memory, seating, just married, & more (wooden, chalkboard, etc)
©         Assist in developing your vision and creating your dream day
©         Scheduled monthly meetings, as needed, for updates, changes, and to review.
©         Budget assistance as needed
©         Vendor referrals, including helping with vendor consultations
©         Monthly checklist, budget list & additional forms as needed
©         Assistance with bridal showers, if needed, may be an additional charge
©         Rehearsal dinner assistance, if needed, may be an additional charge
©         One of Promised Hearts staff members on hand at all times during the rehearsal, wedding & reception
©         Confirmation with all vendors
©         Create Wedding Day Timeline & give copies to all necessary parties approx 1 week prior to event
©         Conduct Rehearsal, up to 2. hours
©         Site viewing prior to event, if not familiar
©         We will arrive at least one hour or more prior to the ceremony
©         If there is an on-site coordinator, we will work in conjunction with them
©         Orchestrate set up of ceremony and reception locations if needed
©         Help Bride into Gown, if needed
©         Keep the Bride & Groom from seeing each other before the ceremony, if requested
©         Seating instructions for Ushers
©         Organize entire wedding party procession and recession
©         Start attendants & bride down aisle and fluff wedding gown
©         Assist wedding party, family members, vendors, and guests as needed
©         Act as liaison between the wedding party and all vendors
©         Bustle wedding gown at reception, if necessary
©         Set-up of unity candle or sand ceremony, guest book or mat & pen, place cards, pictures, table cameras, favors, etc. 
©         Transport flowers/pew bows to reception if needed (advance notice is necessary)
©         Coordinate with all vendors to ensure that the timing of toasts, dinner, dances, cake cutting, tosses, and leave stay on schedule or make any necessary changes, includes rounding up people for pictures.
©         After the cake cutting ceremony, we will cut the cake to serve to guests if needed
©         Pack top layer of wedding cake
©         Alleviate last minute problems and stresses, emergency kit on hand for unexpected mishaps
©         Ensure that the day flows smoothly, be a designated point of contact
©         Distribute tossing items and line up guests
©         Handle any last minute emergencies & act as on-site troubleshooter
©         Clean up, as needed
©         Pack up all items belonging to you at the end of your event if requested
©         Distribute final payments, if needed
©         Return local rental items and tuxes, if needed
©         Services end no later than 11:30 pm and our team leaves. Overtime is available at $50.00 per hour, per person.
 
Investment varies upon exact services.  This personal, start to finish service, provides the bride and groom all the help they need planning every aspect of their wedding. We start from the beginning. This "Stress-Free" package is perfect for busy couples or destination wedding. 
 
There are two major differences between the Love, Full Service and the Hope, Partial Planning Packages. 
The Full Service includes budget assistance and we initiate contact regularly. 
With the Partial Planning, there is no budget assistance and you contact us as you need us.
 
Promised Hearts Al a Cart & Popular Rental Items
 
      Personal wedding website               
      Delivery of gift baskets
      Decorate honeymoon suite                               
      Assistance with rehearsal dinner
      Wishing tree and wish cards                            
      Assistance with bridal showers
      I Spy signs game (10 different signs)              
      Out of town rental returns
      Rental of special signs
      Colonnade rental
      Rental of white or black arbor                                        
      Rental of candy cart
      Rental of tea light and/or specialty vases
      Additional hours
      Set up and breakdown of any special décor,                                
Hanging sheer fabric, hanging lanterns, etc

     and more ________________
 
Certificates from the Heart
 
Promised Hearts has created a line of Designer Keepsake Marriage Certificates. We have over 100 designs to choose from.  View here: www.certificatesfromtheheart.com.  Also on eBay, Etsy and Facebook. 

Payment Information

We get too many requests to hold a date so please contact us ASAP if you wish our assistance with your event.  Once we receive the signed contract and non-refundable retainer fee, then your date is secure.  Until then, it is considered open for anyone.  We accept, cash, PayPal, local checks and charge cards.  We require a signed Charge Card Authorization Form on file for all events. (For any late rentals, charges incurred the day of the event, or for any damages.)  Final payment, in full, is due 30 days before the event.  If payment is not received within 10 days of any due date, contract will be considered null and void.   No refunds will be given.
                       
Sandals Honeymoon Assistance Included 
As Sandals Certified Specialists, we eliminate the middle man and connect you directly with Sandals,
giving you the best prices for your well-deserved dream honeymoon.  Create memories for a lifetime!
 
Free Room Block Service 
Let us know how many rooms, check in & out dates, and we’ll do the rest. We typically use 1 to 3 area hotels/motels; based on availability, price, and your preference. Some guests will stay only 1 night, some may stay more.

Promised Hearts Sparkler Information
Many weddings these days use sparklers as a sendoff or “the leave” for the bride and groom instead of the traditional rice or birdseed.  Sparklers make a very memorable moment as well as help create a great photo opportunity.  At the same time, safely must be a priority. Therefore Promised Hearts has designed a Sparkler Policy to fit our needs and protect our clients.  Sparkers are considered as novelties by the federal government and are not defined as consumer fireworks, but it is a good idea to check with local ordinance. Sparklers, when used as intended, are extremely safe.   Promised Hearts has sole discretion in determining if conditions are acceptable for use of sparklers.  Both Promised Hearts and the clients sign our policy and we each keep a copy.  Above all, we want the couple and their guests to have a wonderful, safe, time.  Let us know if you plan to use sparkers and we will give you our complete Sparkler Policy. 

More Info

We offer invitations and lots of unique items on our Website under Resources page (www.promisedhearts.com). We have lots of rental items; colonnades, arbors, a Candy Cart, and Chocolate Fountains with colored chocolate.  We also have a large selection of rental centerpieces including shell shaped glassware.  Follow us on Pinterest.

Most weddings take 175-225 hours to plan, including research, vendor contacts, meetings, phone calls, emails, etc.  Pricing depends on exact needs, wedding size, location of wedding & reception, possibly travel, and the amount of time needed to plan.   In the event of bad weather, PH, along with the venue, will make determinations that are in the best interest of all parties involved. 
 
Other Information
 
Contact us today for your wedding or event needs!  We service all of Eastern North Carolina.  We have a wonderful team; Promised Hearts has sole discretion in determining which member or members will be at your wedding.  Requests for certain staff members will be accommodated as much as possible, but is not guaranteed. 

Use this as a worksheet, circle your needs; and this addendum may become part of your contract. 

And finally to keep us on the same page & because I work part-time, Email is our preferred method of contact.
 
promisedhearts@hotmail.com                                    pinterest.com/promisedhearts                                           www.promisedhearts.com                                              weddingcertificates.blogspot.com
2promisedhearts.blogspot.com                                       Facebook - Promised Hearts                  Office 252-671-6939    

All packages and plans subject to change without notice         

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